Pre-Program Preparation

No Cost Services

To help make your event a rousing success, there are several service options offered at no cost to you to help build anticipation for Billy’s presentation. They include:

  • Billy providing an article for publication in your organization’s newsletter or website with valuable, timely information you can share with your team.
  • Billy meeting with media (TV, Radio, Newspaper) for interviews to promote the event and the topic chosen.
  • Billy staying over after the event when possible to sign books and meet attendees .

Survey of Participants and the Organization

To help Billy better understand your needs and help customize his program specifically to suit your organization’s needs, he conducts a pre-program survey via email and/or phone calls to a representative cross-section of attendees. Billy will discuss arrangements for this service with you.
If you would also please provide websites, publications, conference brochures, and whatever else you have to provide insights into your organization and the event attendees – it would be much appreciated!

Meeting Arrangements

  • Billy prefers a cordless lavaliere microphone but will work with whatever system you have.
  • No lectern is needed. Billy likes to move about the stage and audience. For larger crowds, please provide a raised platform so everyone can see him during the presentation.
  • For some meetings, Billy will require a LCD projector and appropriate size screen. If LCD projector is used, a computer with PowerPoint capabilities can be supplied or Billy will bring his own. These arrangements will be communicated in advance of the meeting.
  • There should not be people positioned behind Billy during a presentation. Individuals at a head table are asked to move to seats in the audience prior to his introduction.
  • Please provide a small table to the side of the stage for Billy’s materials.
  • Please discuss any audio and/or video arrangements with Billy. This is not part of his standard agreement.
  • Handouts can be handled in one of three ways:
    1. Billy will provide handouts and direct bill for cost associated
    2. Billy will provide a PDF master for your organization to duplicate
    3. Billy will provide a PDF of handout for client to post on their website as part of his “Green Initiative”
  • Part of the handout sometimes includes Billy’s evaluation form. A summary report of comments received can be provided upon request.
  • Providing copies of one of Billy’s books or other products for each participant (invoiced to you) or making provisions for Billy to personalize books for participants who wish to make a purchase. (This is an optional service)

Travel and Accommodations

  • Billy will make his own travel arrangements. Flights are booked in coach at the lowest non-refundable fare available from either Baton Rouge or New Orleans, LA.
  • Hotel room (non-smoking) is confirmed by the client, guaranteed for late arrival and billed to the organization.
  • Please inform Billy if someone will pick him up and return him to the airport or if he needs to secure a shuttle, cab or rental car.
  • Meals and tips will handled by Billy directly and not billed to the client.

Fees and Travel Costs

Details regarding how to handle these costs are in the “Letter of Agreement” Billy provides once the booking has been confirmed. Billy expects full fee payment upon completion of his presentation and an upfront payment of anticipated travel costs. Many clients prefer an inclusive travel estimate as part the agreement in lieu of a separate invoice for actual costs. Just ask and this arrangement will be made. It’s all part of making it an easy task to work with Billy.

Book Billy for Your Program Now

If you’re ready to make your next event extraordinary, and give your next audience the tools, strategies and mindsets necessary to better compete, excel and lead a better life — give Billy a call today at 225-572-2804 to discuss your company’s needs. You may also reach him via email at Billy@SearchingForSuccess.com.

A Leadership Resource

Why not take a moment to sign up for Billy’s complimentary ezine. It’s painless to sign up here.